Our Services
The service that’s right for you!
At Light Event Management, we tailor every detail to match your vision. Whether it’s a grand celebration or an intimate gathering, our expert team ensures personalized planning, flawless execution, and unforgettable moments. We’re here to make your event uniquely yours.
On-the-Day Management
Overseeing every detail from setup to teardown for a flawless event.
Vendor Liaison
Managing all vendor activities to ensure smooth coordination.
Timeline Curation
Keeping schedules on track and adapting to changes seamlessly.
Guest Management
Ensuring guests feel welcomed and cared for throughout.
Crisis Management
Handling unexpected issues calmly and efficiently
Many More
We are a beacon of precision, care, and vision in the events industry
PACKAGES
BASIC PACKAGE
Essential coordination for smaller events, covering basic pre-event, onthe-day, and post-event services.
PRE EVENT:
- Initial Consultation: 2-3 hour meeting (Virtual)
- Single Site Visit: Familiarise with space & discuss layout plans
- Review of Event Plan: review what the client has created
- Vendor Coordination: Limited to 2 vendors
- Basic Day-of Timeline: Develop an event schedule including key times for key activities
ON THE DAY MANAGEMENT
- Vendor Point of Contact: Direct & Coordinate vendors
- Oversee Basic Setup: Monitor the setup & give input when required.
- Timeline Monitoring: Ensure that major event activities start and end as scheduled
- On the Spot Solution: Be on guard to respond to anything that may arise
POST EVENT
- Vendor Check-Out: Ensure vendors leave at the agreed time. Monitor the final tear-down.
- Venue Inspection: Walk through the venue to ensure it’s left in the condition required by the venue agreement
- Brief Event Summary: Provide a brief report on the event’s flow and any key highlights & feedback
STANDARD PACKAGE
Enhanced coordination for medium-scale events, with additional vendor
and guest management.
PRE EVENT:
- Initial Consultation: 3-5 hour meeting (Virtual)
- Single Site Visit: Familiarise with space & discuss layout plans
- Vendor Coordination: Limited to 2-3 vendors
- Basic Day-of Timeline: Develop an event schedule including key times for key activities
ON THE DAY MANAGEMENT
- On-Site Presence: from setup to initial event stages (e.g., first 6 hours).
- Guest Management: Manage guest check-in, including distribution of materials (e.g., name tags / seating plan).
- Vendor Setup Supervision: Ensure vendors are setting up according to the agreed-upon layout.
- Lead Event Segments: Ensure smooth transitions between event segments and that guests are guided smoothly from one area to the next.
- Issue Management: Be prepared to handle last-minute challenges, such as moving activities indoors due to weather changes or adjusting schedules due to delays.
POST EVENT
- Vendor Checkout & Equipment Management: Ensure that all equipment is packed up, and that the venue is cleared according to the agreement.
- Financial Reconciliation: Assist in reconciling any outstanding invoices or payments with vendors to ensure that everything is settled.
- Detailed Post-Event Summary: Provide a comprehensive report of event in totality. Make recommendations for future events
FULL MANAGEMENT
Comprehensive full-day coordination with a dedicated team, perfect for
large-scale corporate events.
PRE EVENT:
- Unlimited Consultations: Unlimited meetings to refine every event detail and ensure flawless execution.
- Event Timeline Mastery: Creation of a comprehensive schedule covering all event activities and milestones.
- Vendor Coordination: Full communication management with all vendors to align schedules and expectations.
- Venue Readiness: Multiple site visits to assess and finalize venue logistics and preparations.
- Rehearsal Management: Coordinate and oversee key event rehearsals or run-throughs to guarantee smooth proceedings.
ON THE DAY MANAGEMENT
- Full-Day Coordination: On-site presence from setup to event conclusion (up to 14 hours).
- Guest Experience Oversight: Manage guest registration and materials distribution, including VIP handling.
- Team Support: 3–5 coordinators available for seamless execution and enhanced guest experience.
- Vendor Supervision: Oversee vendor setup and ensure adherence to the agreed-upon plans. Event Flow Management
- Proactive Troubleshooting: Handle unexpected challenges with poise and efficiency, ensuring minimal disruption.
POST EVENT
- In-Depth Debrief: Conduct a detailed post-event review, highlighting successes, areas for improvement, and future recommendations.
- Damage and Insurance Management: Handle any damage assessments or claims, coordinating with vendors or venues for repairs or replacements.
- Payment Assistance: Finalize vendor payments and reconcile budgets to ensure financial clarity.
- Post-Event Wrap-Up: Assist with the retrieval and coordination of items such as photo albums, videos, or keepsakes.
PERCENTAGE-BASED PRICING
For events with unique requirements or larger budgets, we offer a flexible percentage-based pricing model, ranging from 15% – 25% of your total event budget. Minimum fee applies for this option
ADDITIONAL
SERVICES
Additional Coordinator (if needed)
Accommodation (if required)
Travel Costs (mileage, flight.)
Overtime Rate (beyond package hours for principal)
Unique Events
Not sure which option suits you best?
Contact us for a consultation, and we’ll help you find the perfect
plan for your vision.
